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Author Guidelines

Submissions Requirements:

The following types of articles are published in the Galbraith Society Undergraduate Engineering Journal.

  1. Research Articles
    Research Articles present original research in a specific field, and should address a novel question in the field of engineering. An abstract (~300) words must be submitted by Oct 15th for consideration. If the abstract has been accepted, authors are then encouraged to submit their full-length articles to the journal as early as possible, since submissions are accepted on a rolling basis.
    More information on the Abstract Submission process can be found here
    More information on the format of a Research Article can be found here.

  2. Review Articles
    Review Articles, also commonly referred to as Literature Review Articles, are critical evaluations of a broad amount of material that has previously been published regarding a specific topic in research. These are typically published to assess the state of the research on a topic as well as to suggest steps for future research. An abstract (~300) words must be submitted by Oct 15th for consideration. If the abstract has been accepted, authors are then encouraged to submit their full-length articles to the journal as early as possible, since submissions are accepted on a rolling basis. 
    For more information on the format, please see the Abstract Submission guidelines here and Manuscript Submission guidelines here.

  3. News/Interest Articles
    News or interest articles are short, informative pieces that can address topics related to issues in engineering, or novel and exciting research within engineering. Interviews with a professor involved with this research, or the primary investigator are also encouraged. More information on the format can be found here.
    News/Interest Articles will be accepted on a rolling basis throughout the school year up to the deadline of February 15.

 

Submissions Deadlines:

The Galbraith Society Undergraduate Engineering Journal will be accepting article submissions on the following schedule:

 

  • October 15th, 2016 - Deadline for Research Article and Review Article Abstract Submissions 
  • October 30 - Notification for Abstract Acceptance
  • January 7th - Deadline for Full Research Articles, Full Review Articles Submission (Articles will be accepted on a rolling basis)
  • Feb 15 - Deadline for News/Interest Article Submission (Articles will be accepted on a rolling basis)
  • May 5 - Final Journal Publication

Eligibility:

Students are eligible to submit their work to GSUEJ if they meet the following criteria:

  • The research conducted for a Research Article or Review Article must be original work and can be submitted by either:
    • A University of Toronto undergraduate student who conducted engineering-related research work under the supervision of a faculty member at U of T or another university/research institute.
    • Undergraduate students outside of U of T who have conducted research for at least 3 months under the supervision of an Engineering faculty member at U of T.           If abstract submission is selected:
  • All authors or co-authors must give consent to have the article submitted.
  • Both the manuscript and consent form must be received by the submission deadline.
  • The submitted manuscript cannot have been published in another undergraduate journal, and must follow the Formatting Guidelines and contain appropriate references and documentation.


Abstract Submission:

An abstract is a short summary of research conducted. Each student interesting in publishing for the GSUEJ must submit an abstract to the Galbraith Society to be considered for publication (300 words maximum).

The following components should be considered and included within the abstract for Research Articles:

  • Introduction: 1-2 sentence statement providing an overview of the research objective
  • Methods: 2-3 sentences that describe the experiments and procedures conducted, as well as the experimental setup used
  • Results: A few sentences describing the outcome of the experiments
  • Discussion: Describe the significance of the results and research

 

 

The Review Article Abstract should include at minimum the following components:

  • Purpose: 1-2 sentences introducing the purpose for writing the literature review
  • Topic: Describe the main field of research where the review article is being summarized.
  • Limitations: Identify any aspects of the review where more studies could be used in the scope of the research

Manuscript Submission:

Summary:

  • All text should be submitted as one Microsoft Word document (files may be in either .doc or .docx format)
  • Articles should be double spaced throughout and use Times New Roman, 12-point font with 1 inch margins.
  • References should be in IEEE Citation Style


Research Articles:

A research article should contain original research that frames and addresses a novel question in a discipline within engineering. It should use sound scientific reasoning and include a description of the methodology, results, and significance of the study. Maximum word length is 3000 words. The following sections are required for the article:

  1. Abstract: (submitted by August 31st, 2016) The abstract should contain the information outlined in the Abstract Submission section.
  2. Introduction: The introduction provides the rationale and background to the study. It is important to make clear the research question and explain why this question is important. Relevant background material related to the study should also be included.
  3. Methods: This section provides an outline of the methodology used to obtain results. There should be sufficient detail about the study methods to allow readers of comparable scientific background to reproduce the study, including the tools used. For articles explaining applied projects, a description of the major features implemented are required.
  4. Results: The results should explain the findings of the paper. Relevant results should be provided in a straightforward manner, and tables or metrics that clearly explain the data are highly encouraged.
  5. Discussion: The discussion section is more flexible, but should address the implications of the results, as well as how they build on previous research (if any). In addition, an analysis of the strengths and limitations of the research, as well as discussion of possible future work should also be included.
  6. Conclusion: This section should summarize the content of the paper, highlighting the main findings, results, and their impact.
  7. Acknowledgements: The acknowledgements should remain professional and mention those who have been of help or contributed in some way to the research and findings of the paper.
  8. References: References are required for any key assertions, or methodologies used by others, as long as it has been published. Full references to work that has only been submitted, or grey literature (technical reports) are not necessary. For these, mentioning them within the text is sufficient.
  9. Figures: There is a maximum of 10 figures allowed per article. These should be referenced as appropriate, and each figure should be labelled with a figure title (Fig.1 , Fig 2, etc) and an appropriate caption. Figures should be kept in line with the document.


Review Articles:

A review article is a summary of the present state of a narrow scientific topic that may or may not be related to the research work of the author. The purpose is to aggregate information from many peer-reviewed papers to provide readers with a concise understanding of the subject. The maximum word length is 2500 words.


Review articles should have the following sections:

    1. Abstract: Clearly identifies the purpose, topic and any limitations of the review, as described in the Abstract Submission section.
    2. Body: The structure of the body should be organized in a logical manner, as the author sees fit. Some questions to answer while writing this section of the articles are:

a.Does the amount of detail included on an issue relate to its importance?

b.Have you been sufficiently critical of design and methodological issues?

c.Have you indicated when results were conflicting or inconclusive and discussed possible reasons?

d.Have you indicated the relevance of each reference to your research?

e.Has your summary of the current literature contributed to the reader's understanding of the problems?

  1. Acknowledgements: The acknowledgements should remain professional and mention those who have been of help or contributed in some way to the research and findings of the paper.
  2. References: Required for any key assertions, or methodologies used by others, as long as it has been published. Full references to work that has only been submitted, or grey literature (technical reports) are not necessary. For these, mentioning them within the text is sufficient.
  3. Figures: A maximum of 8 figures are allowed per article. These should be referenced appropriate, and each figure should be labelled with a figure title (Fig.1 , Fig 2, etc) and an appropriate caption provided. Figures should be kept in line with the document.

News/Interest Articles:

News or interest articles are short, informative pieces that can address topics related to issues in engineering, or novel and exciting research within engineering. Interviews with a professor involved with this research, or the primary investigator are also encouraged. For these articles, ensuring that the article is engaging and the provided perspective in novel and interesting is highly recommended. Maximum word length is 750 words.

There is no specific format for these articles but the following guidelines are recommended:

  • Introduction: Introduce the topic of the article in an interesting manner
  • Body: The main content of the article
  • Conclusion: Summarize the information discussed in the article

 

Submission Preparation Checklist

As part of the submission process, authors are required to check off their submission's compliance with all of the following items, and submissions may be returned to authors that do not adhere to these guidelines.

  1. Abstract
  2. Fill Out Consent Form
  3. Final Article Draft
 

Copyright Notice

Authors who publish with this journal agree to the following terms:

 

  1. Authors retain copyright and grant the journal right of first publication with the work simultaneously licensed under a Creative Commons Attribution License that allows others to share the work with an acknowledgement of the work's authorship and initial publication in this journal.

 

  1. Authors are able to enter into separate, additional contractual arrangements for the non-exclusive distribution of the journal's published version of the work (e.g., post it to an institutional repository or publish it in a book), with an acknowledgement of its initial publication in this journal.

 

  1. Authors are permitted and encouraged to post their work online (e.g., in institutional repositories or on their website) prior to and during the submission process, as it can lead to productive exchanges, as well as earlier and greater citation of published work (See The Effect of Open Access).

 

 

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