University of Toronto Crest

Journal Publishing Guide

Setting Up Your Journal

This page provides a brief overview of how to set up your journal. As a member of the editorial team you may be assigned more than one role in OJS. All of the set up tasks described on this page require you to be logged in as a Journal Manager. For more detailed information on how to set up up your journal, see the Open Journal Systems: A Complete Guide to Online Publishing and PKP's online video course for Journal Managers.

1.  Go to the JPS home page and log in using the form on the right side of the page.

2.  Navigate to User Home

3. Select Journal Manager from your list of roles. You will only see those roles assigned to your user name.

4. From the list of Management Pages, select Setup.

Step 1. Details

Review and revise content found in steps 1.1 through 1.9. These fields state the title of your journal, the primary contact person, sponsorship information and journal history.

For more information, watch this video illustrating step 1.

Step 2. Journal Policies

Review and revise content found in steps 2.1 through 2.7. These fields allow you to outline your review policies and procedures. You can provide detailed guidance for your reviewers and can define how much of the review process is handled through OJS.

For more information, watch this video illustrating step 2.

Step 3. Submissions Process

Use this step to provide information and guidance for your authors.  You will need to review and revise the Submissions Preparation Checklist and review the Copyright statements.

Consider providing guidance on

For more information, watch this video illustrating step 3.

Step 4. Journal Management and Access Policies

Use this section to define your access policies.

You must adopt an open access model for all or part of your content to publish your journal using JPS. This section also gives you options for setting up subscriptions and requiring reader registration.

You also need to define key elements used to identify your journal.  At a minimum, we encourage you to use title, volume, and year. 

You can use this section to define the publication frequency for the journal and the starting point. If you are setting up an online journal that continues a print journal, you can set the starting volume to the next in your publishing sequence (for example, Volume 5, Issue 1). Otherwise we recommend starting with Volume 1 and the current year.

You can provide detailed guidance for your copyeditors, layout editors (if any) and proofreaders (if any).

For more information, watch this video illustrating setup step 4.

Step 5. The Look

This section allows you to design the look and feel of your journal.  Click on the Journal Design tab for more information on how to customize the look of your journal.

For more information, watch this video illustrating step 5.